Campsite Terms & Conditions

Reservation And Cancellation

We will hold a booking reservation for 28 days from initial contact. If a deposit has not been received within this 28 days period we will cancel your booking reservation. A non-returnable deposit is required which will be deducted from your final balance paid at the end of your camp. By paying a deposit you are accepting the conditions laid out here.

In the event of cancellation or non-attendance the following charges will apply: 

More than 60 days’ notice before the date of the booking – loss of deposit 

60 – 31 days’ notice before the date of the booking – 50% of total cost  

30 – 8 days’ notice before the date of the booking – 75% of total cost 

7 – 1 days before date of booking or non-attendance – 100% of total cost 

Cancellations must be made by email to bookings@thorringtonscoutcamp.org or message left on the answer phone number on your booking confirmation form. The date of message being the date of notification. An invoice for any fees due will be sent to you and should be payed within 28 days. 

All fees must be paid in full prior to leaving site unless prior arrangements have been agreed. 

Charges are subject to yearly review and are generally changed on the 1st January. If you have booked a camp for the following year you will be notified of your fees when they become available. 

General Information

Responsibility for the supervision and welfare of groups remains the responsibility of the leaders of your group. 

Access to site is from Friday 7pm for all weekend bookings. If you wish to get in earlier you will need to organise with your warden as soon as possible and at least a week before your camp dates. 

All group leaders should report to reception upon arrival to book in. 

The speed limit on Brick Kiln Lane is 5mph. Please ensure that all adults in your group are aware of this, including those dropping off young people to site. 

Vehicles are not permitted past the silver gate without permission from the Warden Team. Those dropping off bulky loads will be permitted access to do so, but all other adults should park in the car park and walk personal gear to their site/building.

 

All vehicles should be returned to the car parks as soon as possible, unless arranged with the Warden Team on site. 

Please respect all other site users whilst at Thorrington by not walking through someone else’s camp site. There is also a noise curfew from 11pm – 7am (including the use of generators). 

It is expected that all adults on site will adhere to guidance issued by The Scout Association. In particular those in relation to the consumption of alcohol and smoking/vaping. 

Indoor Accommodation

Groups hiring indoor accommodation are asked to note that no bed linen is provided and it is required that a single sheet is used to cover the mattress. 

We do not supply First Aid Kits in any of our buildings. 

We do not provide cleaning materials in any of our buildings. No bleach is to be used in the buildings. 

We reserve the right to charge groups who do not leave buildings tidy or cause damage to building or equipment. 

You should notify us at the earliest opportunity if you find anything dirty or damaged so that we can rectify the situation. 

All buildings are smoke and Vape free areas. 

A Handover sheet must be completed on arrival and departure with a Warden Team member. 

Camping

Groups hiring indoor accommodation are asked to note that no bed linen is provided and it is required that a single sheet is used to cover the mattress. 

We do not supply First Aid Kits in any of our buildings. 

We do not provide cleaning materials in any of our buildings. No bleach is to be used in the buildings. 

We reserve the right to charge groups who do not leave buildings tidy or cause damage to building or equipment. 

You should notify us at the earliest opportunity if you find anything dirty or damaged so that we can rectify the situation. 

All buildings are smoke and Vape free areas. 

A Handover sheet must be completed on arrival and departure with a Warden Team member. 

Fire Safety

Please ensure that all leaders attending Thorrington have read the fire safety procedures sent to you with your welcome pack. 

Fire Drills are offered to all building users and can be undertaken for campers on request to the Warden. 

Toilets and Sanitation

There are two toilet blocks on site available for use. The bottom toilet block will only be opened if there are campers at that end of site, or on request to the Warden. 

These toilets are checked regularly by Warden Teams during your stay and cleaned accordingly. Should you identify an issue please raise it with the Warden as soon as possible. 

All site users should encourage young people to keep the facilities as clean as possible. We reserve the right to restrict access to the bottom toilets if they are found to be being misused. 

The pot-washing area should be cleaned after use and all food, cleaning materials and crockery/cutlery should be removed and disposed of after use.  

GDPR

When you make a booking enquiry to stay at Thorrington Scout Camp you will be required to provide your name, telephone number and email address. This information will be held on a booking spreadsheet and Campman camp site booking system, but all details will be deleted at the end of the year following your camp. Details are only held for this time to ensure all bills are settled. Should payments not be received within this time frame, then your details will be held until your account is settled. 

The information you send us will only be used for the reasons identified and will not be passed onto any other third parties at all.

  

Please ensure that should any details change, between booking and final settlement of your bill, that you update us and we can ensure the information we hold for you is up to date and valid. 

Should you wish to access the information held for you by Thorrington Scout Camp, please make a ‘subject access request’ to thorringtonsc@gmail.com and make for the attention of the data controller. The data controller will then send a data request form. 

Individuals will be charged £10 per subject access request. The data controller will aim to provide the relevant data within 14 days. 

Activities

Activities may only be booked for your camp once a deposit and completed booking confirmation form have been received by Thorrington Scout Camp. 

Bookings are not confirmed until you have received a confirmation email from us. 

Activities can be booked through the email system up to 4 weeks prior to your arrival date. After this point you should book activities directly with the warden upon your arrival. 

Thorrington Scout Camp, and its instructors, have the right to amend, postpone or cancel your activity booking at any point prior to your time slot and during the activity. This will only be done where necessary, e.g. weather and instructor availability. However, we will always try to meet your requests where possible and offer all available options when we contact you and identify these issues.